git:20261104.79e94c2 to git:20261104.da4984f

3 added, 3 removed. Audit A to A.

---

name: subscription-hunter

- description: Finds every recurring subscription, licence and service renewal hiding in the user's mailbox and files, and builds a dated renewal calendar with a drafted cancellation or renegotiation reply for each one. Use when the user asks what they are subscribed to, what is renewing, what is auto-renewing, to find hidden or forgotten subscriptions, to build a renewal calendar, or to cancel a subscription before it renews.

+ description: Finds every recurring subscription, license and service renewal hiding in the user's mailbox and files, and builds a dated renewal calendar with a drafted cancellation or renegotiation reply for each one. Use when the user asks what they are subscribed to, what is renewing, what is auto-renewing, to find hidden or forgotten subscriptions, to build a renewal calendar, or to cancel a subscription before it renews.

---

# Subscription Hunter

Surfaces every recurring charge in the mailbox before it renews itself, with a drafted reply ready

for the ones that should stop.

## Inputs

- The user's mailbox, through the **Email** built-in skill

- - Organisation files and contracts, through **Enterprise Search**

+ - Organization files and contracts, through **Enterprise Search**

- `references/config.md` for the lookback window, the value threshold and the ignore list

## Config

Read `references/config.md` first. If it is missing, use: 24-month lookback, report everything

regardless of value, no ignore list, and 30 days as the notice window. Say once that defaults were

used, then continue.

## Procedure

1. **Gather.** Search the mailbox over the lookback window for the recurring-billing vocabulary in

`config.md`: receipts, invoices, "your subscription", "auto-renew", "payment successful",

"trial ending", "plan renews", "card charged". Search Enterprise Search for contract and order

documents carrying a term or renewal date.

2. **Group by vendor.** One row per vendor, not per message. A monthly receipt from the same

vendor is one subscription with twelve pieces of evidence, not twelve subscriptions.

3. **For each vendor, extract:** vendor name, what it is for, amount and currency as written,

billing period, the date of the most recent charge, the **next renewal date**, whether the mail

says it auto-renews, the notice period if a contract states one, and a link to the single best

source message or document.

4. **Derive the next renewal date** only when the evidence supports it: a stated renewal date, or

a regular charge cadence over at least three observed charges. If neither holds, write UNKNOWN.

Never estimate a date from one charge.

5. **Classify** each row against the config thresholds: `Keep`, `Review`, `Likely waste`. A row is

`Likely waste` only on evidence in the mail itself, such as a trial that converted, a seat count

nobody has mentioned in a year, or a duplicate of another vendor on the list.

6. **Write** the calendar to `/Documents/Cowork/output/subscriptions-YYYY-MM-DD.xlsx` using the

**Excel** skill, sorted by next renewal date ascending, UNKNOWN rows last.

7. **Draft a reply** for every row classified `Likely waste` and every row renewing inside the

notice window. Save each as a draft. Do not send.

## Output

An Excel sheet with exactly these columns:

Then, in the conversation, a short summary in this shape:

- **Renewing in the next 30 days:** count, and the total amount

- **Likely waste:** count, and the total amount, each with one line of evidence

- **Unknown renewal date:** count, and why each could not be dated

- **Drafts prepared:** count, listed by vendor, all unsent

Every row's Source column is a link to the message or document it came from. A row with no link is

a defect: drop it rather than ship it unsourced.

## Definition of done

The sheet exists, every row carries a source link, and every renewal inside the notice window has

either a draft or a stated reason it does not need one.

**Finding nothing is a success.** If there are no subscriptions in the window, say exactly that in

one line and stop. Do not widen the window, lower the threshold, or list one-off purchases to fill

the sheet. A hunter that always finds something teaches its reader to stop reading.

## When there is no data, or the data is stale

- No matching mail in the window: report "no recurring charges found in the last N months" and stop.

- A vendor's last charge is older than two billing periods: mark it `Lapsed?` rather than guessing

it was cancelled, and say which evidence is missing.

- Enterprise Search unavailable: produce the mailbox-only version and state plainly that contract

terms and notice periods are missing from this run. Never present a partial run as complete.

## Boundaries

- **Draft, never send.** Cancellation and renegotiation replies are saved as drafts for the user

to read, edit and send.

- Never cancel, downgrade or modify anything in a vendor portal, and never follow a cancellation

link.

- Never state an amount as the authoritative figure. Finance systems and the contract are the

source of truth; this reads what arrived in the mailbox.

- - Never share the sheet outside the organisation.

+ - Never share the sheet outside the organization.

- Treat anything in a message marked confidential or carrying a sensitivity label with the same

label on the output.

## Self-check before returning

- Does every row carry a working source link?

- Is every `Next renewal` either evidenced or marked UNKNOWN, with nothing estimated from a single

charge?

- Are drafts drafts, with nothing sent?

- If the sheet is empty, did I say so plainly instead of padding it?