v1.0.0 to v1.0.0

4 added, 0 removed. Audit A to A.

---

name: email-composer

description: "Draft professional emails for business and marketing contexts — outreach, client communication, proposals, follow-ups, and internal updates. Includes tone calibration, subject line formulas, and follow-up cadence recommendations."

license: MIT

origin: custom

author: Rebecca Rae Barton

author_url: https://github.com/thatrebeccarae

metadata:

version: 1.0.0

category: content

domain: email

updated: 2026-03-13

---

# Email Composer

Draft professional emails for business and marketing contexts.

## Email Categories

### 1. Outreach & Prospecting

- Cold outreach (personalized, value-first)

- Warm introduction follow-ups

- Partnership proposals

- Speaking and podcast pitches

### 2. Client Communication

- Project kickoff

- Status updates and reports

- Scope change discussions

- Invoice and payment follow-ups

- Deliverable handoffs

### 3. Internal / Team

- Campaign briefs

- Performance recaps

- Cross-functional requests

- Meeting agendas and follow-ups

### 4. Sales & Proposals

- Proposal cover emails

- Pricing discussions

- Objection handling

- Contract and SOW follow-ups

- Win-back campaigns

## Structure Framework

Every email follows this structure:

```

Subject: [Specific, not generic — include key value or action]

[Opening — context in one sentence: why you are writing]

[Body — 2-3 short paragraphs max, bullet points for multiple items]

[CTA — one clear, specific ask]

[Sign-off — matched to relationship level]

```

## Tone Calibration

| Tone | Characteristics | When to Use |

|------|----------------|-------------|

| **Formal** | Complete sentences, no contractions, titles, "Dear..." | C-suite, legal, first contact with enterprise |

| **Professional** | Direct but warm, contractions OK, first names | Clients, colleagues, vendors |

| **Casual** | Conversational, personality OK, still clear | Internal team, close working relationships |

| **Urgent** | ACTION REQUIRED flag, bold deadlines, consequences | Time-sensitive, blocking issues |

## Subject Line Formulas

| Formula | Example |

|---------|---------|

| Action + Topic + Deadline | "Review: Q1 Campaign Brief by Friday" |

| Number + Benefit | "3 Quick Wins from Your GA4 Data" |

| Question | "Can we schedule 15 min to discuss the Shopify migration?" |

| Value + Context | "Your Klaviyo Audit Results (3 Revenue Opportunities)" |

| Urgency + Specificity | "Action needed: Tracking code missing from 4 pages" |

## Key Principles

1. **One email, one CTA.** Do not dilute with multiple asks.

2. **150 words max for most emails.** Respect the reader's time.

3. **Specific subject lines.** "Q4 Campaign Brief — Review by Friday" not "Update."

4. **Add value, not volume.** Never "just checking in" without new information.

5. **Active voice for CTAs.** "Can you review this by Thursday?" not "It would be great if this could be reviewed."

6. **Context first.** Recipient should know why they are reading within the first sentence.

## Anti-Patterns

- "Just checking in" without adding value

- Walls of text (>200 words for a simple ask)

- Passive voice CTAs ("It would be great if...")

- Multiple asks in one email

- Generic subject lines ("Update", "Quick question", "FYI")

- Marking everything as urgent

- Reply-all when only one person needs to respond

- Sending when emotional — draft, wait, re-read

For templates and follow-up cadence, see [REFERENCE.md](REFERENCE.md).

+ ## Brand Context (Optional)

+ If `brand-profile.json` exists in the working directory, read it before composing emails. Use the `formal_casual` axis to set salutation and sign-off style, voice descriptors to guide subject line personality, and colors for email template accent recommendations. This profile is produced by the `brand-dna` skill.