email-template-generator · diff
git:20251022.14b7f5b to git:20260608.d82d20f
31 added, 39 removed. Audit A to A.
---
name: email-template-generator
description: Generate professional email templates for various business scenarios including sales outreach, customer support, internal communications, follow-ups, and apologies. Creates personalized, tone-appropriate templates with subject lines and formatting. Use when users need to write business emails, cold outreach, or professional communications.
---
# Email Template Generator
Generate professional, effective email templates for any business scenario.
## Instructions
- When a user requests an email template or needs help writing business emails:
+ Follow this workflow to generate an email template or help write business emails:
1. **Identify Email Type**:
- Sales/Cold outreach
- Customer support response
- Follow-up email
- Apology/service recovery
- Internal team communication
- Meeting request
- Thank you note
- Rejection/decline
- 2. **Gather Context**:
- - What is the purpose of this email?
- - Who is the recipient (role, relationship)?
- - What action do you want them to take?
- - What tone is appropriate (formal, casual, friendly, apologetic)?
- - Any specific details or information to include?
+ 2. **Gather Context**. Determine:
+ - The purpose of the email
+ - The recipient (role, relationship)
+ - The action the recipient should take
+ - The appropriate tone (formal, casual, friendly, apologetic)
+ - Any specific details or information to include
3. **Generate Template** with:
- **Subject Line**: Clear, compelling, action-oriented
- **Opening**: Personalized greeting and context
- **Body**: Main message broken into scannable paragraphs
- **Call-to-Action**: Clear next step
- **Closing**: Professional sign-off
- **Variables**: [PLACEHOLDERS] for personalization
4. **Provide 3 Variations**:
- **Short version**: 3-4 sentences, mobile-friendly
- **Standard version**: 2-3 paragraphs, balanced
- **Detailed version**: Comprehensive with extra context
5. **Include Best Practices**:
- Subject line tips (A/B test suggestions)
- Personalization tokens to use
- Timing recommendations
- Follow-up cadence
- Common mistakes to avoid
- 6. **Format Output**:
+ 6. **Format Output** using this structure:
```
- 📧 EMAIL TEMPLATE: [Type]
+ EMAIL TEMPLATE: [Type]
- 🎯 PURPOSE: [Goal]
- 👤 AUDIENCE: [Recipient type]
+ PURPOSE: [Goal]
+ AUDIENCE: [Recipient type]
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
- VERSION 1: SHORT (Mobile-Friendly)
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
+ ## Version 1: Short (Mobile-Friendly)
Subject: [Subject line]
[Email content]
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
- VERSION 2: STANDARD (Recommended)
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
+ ## Version 2: Standard (Recommended)
Subject: [Subject line]
[Email content]
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
- VERSION 3: DETAILED (Comprehensive)
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
+ ## Version 3: Detailed (Comprehensive)
Subject: [Subject line]
[Email content]
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
- 💡 OPTIMIZATION TIPS
- ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
+ ## Optimization Tips
- ✅ Subject Line:
- • [Tip 1]
- • [Tip 2]
+ Subject Line:
+ - [Tip 1]
+ - [Tip 2]
- ✅ Personalization:
- • [Token 1]
- • [Token 2]
+ Personalization:
+ - [Token 1]
+ - [Token 2]
- ✅ Timing:
- • Best send time: [Time]
- • Follow-up: [Cadence]
+ Timing:
+ - Best send time: [Time]
+ - Follow-up: [Cadence]
- ✅ A/B Testing:
- • Test subject lines: [Option A] vs [Option B]
+ A/B Testing:
+ - Test subject lines: [Option A] vs [Option B]
- ⚠️ Common Mistakes:
- • [Mistake 1]
- • [Mistake 2]
+ Common Mistakes:
+ - [Mistake 1]
+ - [Mistake 2]
```
- 7. **Special Scenarios**:
+ 7. **Handle Special Scenarios**:
- **Cold outreach**: Focus on value proposition, social proof
- **Apology emails**: Acknowledge issue, take responsibility, offer solution
- **Follow-ups**: Reference previous conversation, add new value
- - **Sales**: Problem → Solution → Proof → CTA structure
+ - **Sales**: Problem then Solution then Proof then CTA structure
## Example Triggers
- "Write a cold email for B2B SaaS sales"
- "Generate a customer apology email template"
- "Create a meeting request email"
- "Help me write a follow-up email after a sales call"
- "Professional email to decline a proposal"
## Output Quality
Ensure all templates:
- Have clear, actionable subject lines
- Use conversational but professional tone
- Include specific personalization opportunities
- Have one clear call-to-action
- Are mobile-friendly (short paragraphs, scannable)
- Follow email best practices (under 200 words for cold outreach)
- Avoid spam trigger words
- Include unsubscribe for cold outreach
Generate effective, conversion-optimized email templates that users can immediately customize and send.