git:20260410.852272e to git:20260610.38aa811

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name: priority-planner

description: Helps managers cut through noise and identify their highest-leverage actions for the day or week. Aggregates signals from calendar, triage, team context, and OKRs/goals. Presents a suggested focus list grouped by urgency, importance, and investment. The manager reviews and adjusts. Supports effective execution and prioritisation.

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# Priority Planner

> **Principle: "You are responsible."** The skill proposes, the manager decides. This is not a task manager. It's a thinking partner for prioritisation.

Aggregates signals from multiple sources to surface the manager's highest-leverage actions.

## When to Use

- Start of day: "what should I focus on today?"

- Start of week: "plan my week"

- When overwhelmed: "help me prioritise"

- After a triage: "fold these into my priorities"

## Instructions

### 1. Determine Scope

Ask or infer whether this is a daily or weekly plan:

- Daily: focus on today's calendar, current triage, immediate needs

- Weekly: broader view including upcoming deadlines, OKRs, team development

### 2. Load Goals

Before gathering signals, load the manager's goals. These are the lens through which everything gets prioritised.

**From `manager-context/manager-goals.md`:**

- The manager's own OKRs and goals

- Their manager's key priorities

- Upcoming personal milestones and deadlines

**From Notion/Drive (if goals location is known):**

- Pull the latest version of OKRs in case they've been updated since setup

If no goals are found:

```

⚠️ I don't have your goals on file. Without them I can prioritise by urgency, but not by impact alignment.

Run /setup or tell me your current OKRs so I can connect your priorities to what matters most.

```

### 3. Gather Signals

Pull from multiple sources:

**Calendar (today or this week):**

- Meetings scheduled and their topics

- Free blocks (potential focus time)

- Deadlines tied to calendar events

**Triage results (if /triage-messages was recently run):**

- Any 🔴 "Needs Decision" items still unresolved

- 🟡 Team needs awaiting attention

- Customer items flagged

**Manager Context (from manager-context/):**

- Team members' current projects and any known blockers

- Development conversations due

- 1:1s this week and prep status

- Triage rules (VIPs, hot channels) from `triage-rules.md`

**Notion:**

- Search for OKRs, quarterly goals, team priorities docs

- Any pages tagged with deadlines or milestones

**Slack:**

- Threads where the manager promised to follow up

- Open questions directed at the manager

### 4. Categorise into Buckets

Group everything into three categories (inspired by Eisenhower):

**🔴 Urgent: Time-Sensitive Decisions**

Things where someone is blocked or a deadline is imminent:

- Decisions only the manager can make

- Escalations that need resolution today

- Deadlines within 24-48 hours

- Framework: Execution

**🟡 Important: High-Impact Work**

Things that move OKRs and team goals forward:

- Strategic work (planning, decision-making, alignment)

- Cross-functional alignment needed

- Customer-related actions that affect account health

- Framework: Delegation & Execution

**🟢 Invest: Development & Strategic Thinking**

Things that compound over time but rarely feel urgent:

- 1:1 preparation and development conversations

- Team health check-ins

- Hiring pipeline attention

- Strategic thinking and planning

- Framework: People Development

### 5. Produce the Plan

Read `references/output-template.md` for the full output template structure.

### 6. Present and Iterate

```

Here's a suggested priority plan. This is a starting point. Adjust based on your judgment. Want me to:

- Move anything between categories?

- Add something I missed?

- Prep for any of these items?

```

## Important Notes

Additional notes specific to this skill:

- **Never prescribe.** Use "I'd suggest", "Consider". The manager knows context the tool doesn't.

- **The Invest bucket is crucial.** Don't let it be empty. Great managers always invest time in development, even when busy.

- **Connect to frameworks.** Note which management framework dimension (from `manager-context/management-framework.md`) an action supports.

- **Don't just list everything.** The "What I'd Deprioritise" section is often more valuable than the priority list itself.

- **Time-box awareness.** If the calendar is packed, don't suggest 8 hours of focus work. Be realistic.

- **Goal alignment is the core insight.** If there's persistent drift between daily activity and goals, say so clearly.

- **Be honest about drift.** Don't sugarcoat. If 80% of time is reactive and 0% on OKRs, name it.