git:20260609.fb3d951 to git:20260907.eefa961

2 added, 0 removed. Audit A to A.

---

name: admin-meeting-prep

sheetId: "3.03"

description: "A scheduled, auto-running admin-meeting-prep assistant: every day at 9 AM it scans meetings within the next 7 days and sends action reminders; every day at 3 PM it sends a full briefing for the next day's meetings. Notifications are sent to yourself via Google Chat. No manual trigger needed; does not handle post-meeting follow-up."

category: operations

project: admin-meeting-prep

platform: claude

status: WIP

author: Jane Liao

input: "None (scheduled auto-trigger; reads Google Calendar and Gmail)"

process: "9am cron: scan the 7-day calendar → send action reminders to Google Chat | 3pm cron: scan Gmail for attendee background → send briefing to Google Chat"

output: "Google Chat self-message: an action checklist in the morning, a structured briefing in the afternoon"

synergy: []

+ type: agent

+ skills: ["admin-meeting-note"]

---

# Meeting Prep

```bash

npx skills add https://github.com/peter-tu-zynkr/zynkr-skill-builder --skill admin-meeting-prep

```

A admin-meeting-prep assistant that runs automatically twice a day: at 9 AM it tells you which meetings in the coming week need advance preparation, and at 3 PM it sends a full briefing for the next day's meetings — including attendee background, a summary of recent email exchanges, and suggested prep items. Notifications go straight into Google Chat, no manual trigger required.

---

## Two Scheduled Modes

| Schedule | Time | Function |

|------|------|------|

| **Morning Scan** | Daily 09:00 | Scan meetings in the next 7 days → send action reminders |

| **Afternoon Briefing** | Daily 15:00 | Scan the next day's meetings → send a full briefing |

---

## Mode A — Morning Scan (triggered at 09:00)

### Step A1 — Scan Google Calendar

Read all calendar events within the next 7 days.

Use `mcp__google_workspace__get_events`:

- `user_google_email`: the user's email

- `time_min`: today 00:00

- `time_max`: today + 7 days 23:59

Filter criteria:

- Keep only events that have other attendees (not personal block time)

- Exclude all-day events

- Exclude cancelled events

### Step A2 — Send Action Reminders to Google Chat

For each qualifying meeting, list the actions that need to be taken.

Decision logic:

- Within 1 day from now → `🔴 明天！請確認是否有準備`

- 2–3 days out → `🟡 本週內，建議開始準備`

- 4–7 days out → `🟢 本週末前留意`

Output format (Google Chat self-message):

```

📅 本週會議 Action 清單｜[日期]

🔴 明天

• [會議名稱] [時間] — 與會者：[人名]

→ 動作：確認議程 / 回顧相關 email

🟡 2–3 天內

• [會議名稱] [時間] — 與會者：[人名]

→ 動作：預先準備資料

🟢 4–7 天內

• [會議名稱] [時間]

→ 動作：備查

如無特定會議 → 發送「📅 本週無多人會議，保持待命。」

```

Use `mcp__google_workspace__google_chat_send_self_message` (requires Peter to wire up the Google Chat API on his end).

---

## Mode B — Afternoon Briefing (triggered at 15:00)

### Step B1 — Get the Next Day's Meetings

Use `mcp__google_workspace__get_events`:

- `time_min`: tomorrow 00:00

- `time_max`: tomorrow 23:59

Apply the same filtering as Mode A to obtain `TOMORROW_MEETINGS[]`.

If there are no meetings → send "✅ 明天沒有多人會議，無需準備。" and stop.

### Step B2 — Gather Gmail Background

For each attendee of each meeting, search recent email exchanges.

Use `mcp__google_workspace__search_gmail_messages`:

- query: `from:[attendee_email] OR to:[attendee_email]`

- time range: the past 30 days

Compile for each attendee:

- Subjects of the most recent 3–5 emails + a one-line summary each

- Whether there are any unanswered to-dos (detect keywords like 「請確認」, 「麻煩回覆」, "waiting for", etc.)

### Step B3 — Generate and Send the Briefing

Generate one Google Chat message per meeting:

```

📋 明日會議 Briefing｜[會議名稱]

時間：[start_time]

與會者：[人名清單]

🎯 會議目的

[從 description 或 title 推斷；無法判斷則標「未知，建議確認」]

👥 與會者背景

• [名字]：[近期互動摘要 / 職稱（若已知）]

📧 近期相關 Email（最多 5 筆）

• [日期] [主旨] — [一句話摘要]

⚠️ 待確認事項

• [未回覆 / 懸而未決的項目]

✅ 建議進場前確認

1. [問題或資料]

2. [問題或資料]

```

Send one independent message per meeting.

---

## Inputs

| Parameter | Default | Description |

|------|--------|------|

| `SCAN_DAYS` | 7 | How many days ahead the morning scan covers |

| `EMAIL_LOOKBACK_DAYS` | 30 | How many days back to search Gmail |

---

## Outputs

| Schedule | Output |

|------|------|

| 09:00 | Google Chat self-message: a 7-day action checklist |

| 15:00 | Google Chat self-message: one briefing per meeting for the next day |

---

## Limitations

- **Google Chat MCP not yet wired up**: currently the google_workspace MCP supports Gmail / Drive / Calendar; Google Chat requires Peter to separately integrate the Chat API on his end

- Does not support LINE / Slack or other chat tools

- If an attendee has no Gmail exchange history, the background field shows "無歷史記錄"

- Scheduled triggering requires implementation via a cron job or the Claude Code schedule skill