git:20260901.49e89d6 to git:20260916.0e7cd01

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name: hiring-and-interviewing

description: Designs and runs hiring — role definition, sourcing, interview loop design, structured evaluation, and the decision itself. Use this to open a role, write a job description or scorecard, design an interview process, prepare interview questions, calibrate a hiring decision, or diagnose why a hiring process produces poor outcomes.

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# Hiring and interviewing

## Define before sourcing

Write, before posting anything:

- **What this person will accomplish in their first year** — outcomes, not responsibilities.

- **The three or four competencies** that actually predict those outcomes.

- **What is genuinely required** versus what is preferred. Long requirement lists are the most

reliable way to shrink and homogenize a candidate pool, and most of the list is never used in the

decision.

- **The bar**, agreed by everyone on the loop, before the first interview.

Undefined roles produce interview loops where each interviewer evaluates against a private

definition, and the decision goes to whoever argues hardest.

## Design the loop

Each interview assesses different competencies, stated in advance. Overlapping interviews produce

four opinions on the same thing and none on the rest.

- **Structured beats unstructured**, consistently and by a wide margin. Same questions, same order,

same rubric. Unstructured interviews mostly measure similarity to the interviewer.

- **Work samples predict best.** A realistic exercise close to the actual job beats any amount of

discussion about it. Keep it time-boxed and pay for anything substantial.

- **Behavioral questions about the past**, with follow-ups for specifics: what was the situation,

what did *you* do, what happened, what would you change. Hypotheticals measure articulacy.

- Fewer, better interviews. Long loops lose good candidates and add little signal after the fourth

conversation.

## Evaluating

Interviewers write their assessment against the rubric **before** any discussion. Group discussion

first produces convergence on the first confident opinion rather than an aggregation of independent

ones.

Debrief on evidence: what did they say or do that supports this rating? "Culture fit" without

behavioral evidence is where bias enters, and it should be challenged every time it appears.

## Deciding

A yes needs evidence on every required competency, not a strong overall impression. Where evidence

is missing, get it — an extra conversation is cheap compared to a mis-hire.

Ambiguity means no. The cost of a bad hire is far larger and lasts far longer than the cost of a

longer search, and it is borne by the team, not the hiring manager.

## Tooling

Applicant tracking, roughly by scale: Workable, JazzHR or the hiring module of an all-in-one HRIS

at small scale; Greenhouse, Lever or Ashby once structured interviewing and reporting matter;

Workday Recruiting or SmartRecruiters at enterprise scale, and similar.

Sourcing and scheduling: LinkedIn Recruiter, Gem, GoodTime, and similar.

Put the scorecard in the tracking system rather than beside it. A structured process that lives in

a separate document is a structured process that stops being followed in the first busy week.

## Never

- Lower the bar because the search has been long. Reopen the role definition instead.

- Let one interviewer's strong view override written independent assessments.

- Skip reference checks on judgment and collaboration, which are exactly what interviews measure

worst.